What is the rental fee and what does it include?

The rental fee varies on the season, day of the week & number of guests you will have for your event. The Orchard’s prices are very competitive with other venues in the Dallas Fort Worth area, please click on the pricing tab for rental rates.

 

Will the site be shared with another wedding group?

Both our main venue & our Pavilion (located 1 mile away) will be reserved for only one event per day.

 

How many hours does the rental fee reserve the space? Are there any charges for overtime? When do they begin?

You will have use of the facility for 8 hours. This includes time to set up & clean up. (A standard guideline is: 3 hours for set up, 4 hours for ceremony & reception & 1 hour for cleanup.) However the time is yours to divide however you would like. All events are to end at midnight, including time for clean-up. Overtime charges will apply after the 8th hour.

 

Do you have a list of preferred vendors?

Yes, we have a list of vendors that have proven to do a great job for their customers, you will receive a copy during your tour.

 

May I choose my own vendors?

Yes, at The Orchard, we firmly believe in giving you the freedom to select all of your own vendors.

 

Are there adequate kitchen facilities?

We have a large kitchen equipped with a proofer warmer, refrigerator, commercial ice maker, & spacious countertops.

 

Should all food be prepared prior to arriving?

Yes, our kitchen is strictly for prepping. There is no cooking equipment.

 

May I bring in my own alcohol?

Yes, you may provide alcohol for your guests. We do require that your alcohol be served by one of The Orchard’s TABC certified bartenders. Security is required as well.

 

How do I reserve The Orchard for my event?

To secure your date we require a 50% deposit along with a signed contract. The remaining balance is required 180 days prior to your event.

 

Do you have a backup plan for rain or inclement weather?

If your wedding cannot be held in the Pergola, it will be moved to our Plaza that adjoins the reception hall. Our garden chairs will be set up under the covered plaza, which overlooks the endless rows of trees. You and your guests will still have The Orchard experience while staying out of the weather. You may also move your ceremony to the indoor Pecan Room.

 

Cancellations

If you cancel 180 days or more prior to your original reserved date, regardless of the reason, your deposit will be returned minus a cancellation fee. If you cancel your event after 180 days, unfortunately, none of your payment will be refunded.

 

May we rehearse at The Orchard?

A Thursday rehearsal time is included with your rental, based on availability. If an event is scheduled on the Thursday before your wedding, you will be notified immediately. The time of your rehearsal will be determined based on facility availability. Your rehearsal time cannot be substituted for set up time on the day of your event.

 

Do you offer All Inclusive Packages?

Yes, please contact Heidi, either on our office phone, or email at heidi@theorchardtx.com for more information.

 

May I come in earlier and decorate if I am having my ceremony at another location without purchasing additional hours?

All hours must be consecutive. When you or your vendors arrive your 8 hours will begin, if you feel you need more time, additional hours may be purchased.

 

May I drop items off the day before my wedding?

No, The Orchard holds meetings before events begin & we cannot be held responsible for items left in the venue. All items are to arrive when you or your vendors arrive at the start of your rental time frame & are to be taken off the property when your event comes to an end.

 

How soon will I know when the bride is arriving the day before my wedding so I can schedule my rehearsal?

Arrival times are due back to The Orchard at 4 weeks prior to each event. Please contact The Orchard to schedule your rehearsal.

 

Can I use my rehearsal time on my wedding day?

You are more than welcome to come in on your wedding day to rehearse. However, this time will not apply to your arrival time. The building will not be accessible until your documented arrival time.

 

Can we end our event at midnight and cleanup till 1am?

All events are to end at midnight, including clean up.